How to Know If You’re Taking on Too Much
You’ve determined that a project is worthy of resources, but is it really feasible for you and your team to take on right now?
How do you quantify the time and effort a project will require?
Read on to find out what we have done to greatly increase our ability to understand our capacity.
Level 3 Behavior: What needs to occur to accomplish the goal?
If a project makes the cut and is worthy of time and effort to complete it, the next thing to consider is what you and others will actually have to do to make it work. Sometimes there is a project we passionately want to pursue, but the time it will take for each of our team members makes it unfeasible right now.
For example, we would love to have a Kirkpatrick automated evaluation system. We spent years co-developing one with a partner, and it just didn’t work out. It will be difficult to find the time to duplicate the effort. As much as we would like to see the product, it would be at the cost of many other worthy projects, so it’s on hold for now.
Attempting to quantify the time and effort a project will require so you can accurately determine if it’s right for you is not always easy. We use a task management system called Wrike to plan and track the tasks for each team member to complete a given project. It has made both the planning and estimating processes easier for us, and it also helps us to take a very literal look at how much we are committing ourselves to do each day.
Action point: Think about how you determine what resources are required for a prospective project or program. Do you have a good tool or system to identify the tasks and timing?Next week, we will discuss what to do if you are having trouble scoping a project.
Join the Discussion
If you have a good system in place for determining capacity, we’d love to hear about it. Here are some ways to join the conversation:
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